email address

3 Tips to create a professional Email ID

So why do you need a professional Email ID?Let us presume you are a recruiter.  How would you react to an email id like say: CoolDude@ymail.com.  Better still, smiles4u@gmail.com, PrincePraveen@hotmail.com, Pavansfan@rediffmail.com or lovelylavanya@coolmail.com, JollyGal@Yahoo.com ? 🙂

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Funny?  Let us say you are a HR and you are working for a popular employer.  it is only natural you will be receiving quite a number of resumés with these kind of email ids, what happens to you.  The first thing that happnes to you is you turn away from these email id’s.  If nothing else they bore you to death.  In other words, even before this HR person looks at the resumé this email id has created a negative impact.  A negative impact is a minus.  Do you want that?  Obviously not.
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So follow these 3 tips to create a professional email id.  Before you do that, remember there are two parts to an email id.  One – is the name you choose and the other is the domain name.  For example, in this email id: lakshmi@gmail.com, lakshmi is the first part of the email id.  That part which comes first before @. Two – is the  domain name.  For example anything that comes after the ‘@’ sign. In this example it is the @gmail.com.
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Unique Email ID
1 – First and most important one;  create a unique email id.  An email id that gives you the edge. That makes the HR or any other person immediately connect with you.
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2 – In order to have that unique email ID that gives you the professional edge, maintain two email id’s.  One for your professional life and an other for your family, friends and other stuff.  That way when you open your personal email inbox you know what to expect. emails from your frriends and family and may be those promotional mails from various other businesses and other such entities.  Now, If it is a professional email id, you do not miss those interview call letters, offer letters, and other important emails.
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So now there is no chance to lose your most important professional / career / education emails.  Becasue this is exclueively and unique email id just for your job / career and or profession.
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No Nicknames.  No numbers.
3 –  Having decided on a professional email id, how do you go about creating one?  The best way to do is to use your first and last name.  For example let us presume your first name is Lakshmi and your last name is Devi, create one that says lakshmidevi.  But then since this name is quite common, it may have already been taken by some one else.  So what to do. Use your first name and add your surname to it.  (When I say  surname what I mean is your family name.  In India there are many ways a person is given a name.  For example the Tamilian uses his father’s name to be the last name.  For the Telugu speaking people, it is the family name.  Family name for the Telugu is the name of the village they hail from. )  So then in the  Tamil name example let us presume that the father’s name is Raman.
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Then the first name is Lakshmi and the last name is Raman.  Therefore it is lakshmiraman.  However for a person of Telugu origin, if the surname is Atluri like in my case, it would be anilatluri@gmail.com.  Now Anil is a common name and so there may be many with the surname that is Atluri.  So what do we do then?  We could use AnilTheAuthor. Or an other simple thing would be A for  Anil = AforAnil@gmail.com.
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Numbers and Email IDs
There are also those that use numbers with their names.  For example birthdate or birthday. Something like this: anil1581984@yahoomail.com . Personally I woldn’t recomment that. First thing, we do not want to give the spammers our birthdates and invite unnecessary spam mails.  An other option would be to use the branch of your subject in your email id.  For example let us presume you are into finance.  Your email could be SoumyaFinance.  With little variations it could be sowmya_finance or finance.sowmya or sowmyafinance.  A combination of a hyphen () an underscore (_) or even a dot (.) would make things easier for you.  Yes, there are also some webmail sites that offer generic domain names like engineer.com, songwriter.com etc. You can go to through the complete list of domains available here:  Remember some of the services are subscription based, meaning you will have to pay for it.  They are all not free.
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So keep  it that way.
Your professional / career email id is unique.  Don’t you ever share it indiscriminately and attract unnecessary spam mails and lose your most important professional emails.  Be clear.  Never, ever give it away.  Use it carefully.  This is one email you are most likely be using for the rest of your life.

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